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February 19, 2022Microsoft SharePoint – Easy Step by Step Guide to Successful SharePoint Implementation
With online sharing and collaboration being the norm for teams, Microsoft Sharepoint is widely accepted as a solution for high-level team collaboration. Unfortunately, most organizations fail to realize Microsoft Sharepoint to its full potential simply because of a lack of knowledge. SharePoint enables business process automation with the help of low-code technologies and frameworks. It allows teams to create their workflows and automate tasks to improve organization-wide productivity. Yet, according to a report from AIIM market intelligence, forty percent of the respondents responded with a statement indicating either stalling or failure of the project. The primary reasons were inadequate user training or a sheer lack of support from the senior management. By reading through this guide to Microsoft SharePoint implementations, you can ensure that you are equipped with everything you need to know for a successful implementation.
Microsoft SharePoint: An Introduction
Microsoft SharePoint is a web-based application that enables users to create and manage documents and collaborate with others online. It provides a central location for storing and sharing documents and allows users to communicate and work together on projects. SharePoint also allows companies to regulate information access and automate workflow processes across teams. SharePoint is designed to work with Microsoft Office, allowing users to manage content on the web and offline. Microsoft SharePoint has evolved into a powerful online solution that brings efficiency and collaboration to your disposal. Broadly, there are three types of SharePoint implementations:
- SharePoint Foundation: It can be utilized to create a web-based collaboration and communication solution for your organization. It also supports basic search operations, and the implementation and deployment are highly cost-effective.
- SharePoint Server: SharePoint server offers certain advanced features on top of SharePoint foundation. It allows for the development of custom solutions without writing any complicated code. Enterprise search enables you to make items discoverable anywhere with just a click. It also provides for curating web content that you can publish easily.
- SharePoint Online/Office 365:SharePoint is a platform within Office 365, a cloud-based tool that offers the benefits of SharePoint without the need for an expensive and time-intensive implementation.
What are the benefits of Microsoft SharePoint?
Microsoft SharePoint's advantages are so impressive that it's used by more than 85 percent of Fortune 500 companies, including Walmart and Johnson & Johnson. SharePoint offers a user interface similar to Office 365 and is noted for its simplicity and excellent user experience. Here are some of the benefits provided by Microsoft SharePoint:
- Streamlining of business processes will ultimately result in increased productivity for the organization.
- It offers solutions that enable easy and efficient collaboration for teams across the organization.
- Enhanced security measures that keep critical data secure and preserve the data integrity within the organization can prove to be incredibly beneficial.
- It can also help in improving content management and delivery.
- With increased compliance and access management support, meeting regulatory requirements is a breeze. With the added support for automation, you can automate even auditing policies.
Ensuring a Successful Microsoft SharePoint Implementation
If you are planning to implement Microsoft SharePoint, you should keep a few things in mind. The first thing you must work on is creating an effective strategy for your implementation. You must construct a list of well-defined objectives and the goals they aim to achieve. An effective SharePoint governance strategy must also be created at this stage. One of the primary reasons for failure is a lack of executive commitment. Therefore, it would undoubtedly help communicate the importance and benefits of a SharePoint implementation to the leadership at the executive level. The communication must be centered around improving the overall productivity of the organization. Hiring the right team or contracting a SharePoint consultant agency can prove highly beneficial. Even after successful deployment, it is imperative to provide employees with the proper training and strategy to use the platform effectively. Standardization and automation of processes can go a long way in ensuring effective governance.
The Costs of Implementing Microsoft SharePoint
SharePoint can be expensive to implement, depending on the size and complexity of the deployment. The variation in costs can be enormous depending on the size of the business and the type of implementation chosen. It can range anywhere from $10,000 to $150,000 for a small to medium-sized business. It is essential to consider the future upgrade and maintenance costs while planning your SharePoint implementation. The total cost of ownership must also account for migration, administration, and training costs while trying to factor the ROI for your organization. But the ROI of Publish-Only Content can be very high if you're looking to generate leads, drive engagement and maybe even convert your visitors into leads. That's why it's critical to evaluate the benefits of Publish-Only Content against the costs.
How Atidan Technologies can help you with your Microsoft SharePoint Implementation
Atidan specializes in creating customized strategies for SharePoint implementations while taking account of your existing business processes. Atidan has a ton of experience in going hand-in-hand with organizations to develop personalized strategies for SharePoint implementations to create more intelligent enterprises. With access to the largest talent pool in the world with a proven track record of customer satisfaction, Atidan can help you develop a rock-solid approach to ensure seamless integration. With decades of experience helping businesses with their technological needs, Atidan delivers more value than you could imagine. With global offices in the USA, UK, India, SEA, and success stories across various industries, our goal is to help you realize the full potential of today's cutting-edge technologies.
